Your employer has sent you an email with a link to MyArkevia, and you are not quite sure where to start. The Arkevia digital vault stores your pay slips and HR documents in a secure personal space. Unlike a simple cloud folder, this service is based on probative archiving standards, giving each deposited file enforceable legal force in case of a dispute or retirement claim.
Standards NF Z42-013 and NF Z42-020: What Really Protects Your Files
Most guides only mention AES-256 encryption and GDPR compliance. These two elements matter, but they are not enough to ensure that a digital document will be admissible in court or before a pension fund.
Arkevia relies on two distinct frameworks. The NF Z42-013 standard governs electronic archiving systems (EAS) with probative value. It imposes requirements for traceability, integrity, and durability throughout the entire lifecycle of a document. Every action (deposit, consultation, download) is timestamped and recorded.
The NF Z42-020 standard specifically targets digital vaults intended for individuals. It guarantees that the deposited content cannot be modified by the user, the host, or the employer. The file thus retains its authenticity for the entire retention period.
In practice, this dual compliance means that your pay slips archived in Arkevia have the same legal value as the signed paper original. If you consult the Arkevia vault user manual, you will find the details of each step to activate and use this space properly.
Activating Your Arkevia Account: Problematic Steps
You have received an activation email from your HR department or directly from MyArkevia. This message contains a unique link with limited-time use. Here are the points to check before clicking.
- Use a personal email address, not your work email. Your access to the vault should survive a change of employer. If you link the account to your company email, you risk losing access the day that address is deactivated.
- Create a password dedicated to this platform, different from your email or social media passwords. A password manager can make this step easier.
- Ensure that the activation link leads to the domain myarkevia.com. Phishing attempts sometimes mimic the appearance of the service.
Once logged in, the platform displays your documents categorized (pay slips, certificates, contracts). The deposit of new files by your employer occurs automatically, without any action on your part.
Account Locked After Several Attempts
After a certain number of incorrect password entries, the account temporarily locks. The reset procedure goes through the email address associated with the account. If you used a work email that has become inactive, recovery becomes complicated. Contact MyArkevia support directly, providing an ID.
Long-Term Retention and Independence from the Employer
One point that many employees are unaware of: your vault remains accessible even after you leave the company. The account is linked to your personal identity, not your employment contract. Your former employer cannot delete or view documents that have already been deposited.
The announced retention period by the service covers several decades, which more than covers the time needed to assert your retirement rights. The employer, on their part, is legally required to keep your pay slips for only five years. Beyond that, it is up to you to prove your past income.
The digital vault then becomes very useful. Rather than stacking paper binders that may deteriorate, you have a probative digital archiving system that can be accessed from any browser.
Downloading and Sharing a Document
From the MyArkevia space, each file can be downloaded in PDF format. You can also generate a temporary sharing link to send a pay slip to an organization (bank, landlord, administration) without giving them access to your entire vault.
This targeted sharing function avoids sending attachments via email, a much less secure channel. The link expires after a defined period, limiting the circulation of the document.
Arkevia Vault and Electronic Invoicing: A Convergence to Watch
Since 2024, France has been gradually rolling out the obligation of electronic invoicing for businesses. This schedule initially concerns large structures, then will extend to SMEs and micro-enterprises in the coming years.
Why does this concern you as an employee? Because the same probative archiving infrastructures (NF Z42-013 standards, GDPR compliance, timestamping) are used for both pay slip vaults and invoice archiving. Providers like Arkevia are adapting their platform to meet these two uses.
For the end user, this convergence translates into regular updates to the interface and features. The management of your personal documents indirectly benefits from the investments made for corporate compliance.
The Arkevia vault is not just a storage space. It is a certified archiving system that preserves the legal value of your documents over the long term. Activating it with a personal address, regularly checking that your pay slips are properly deposited, and mastering the temporary sharing function: these three reflexes are enough to make the most of the service.
